To keep a uniform structure among the OS projects in the OSF, multiple folders are needed. You need one folder for your lab journal, one for your running reports, one for your data, and one for your final report. Then it is further recommended that you fill in the platform template with information on you, your project, links, etc. (See https://osf.io/3csmb/ on how to OSF). A bit of details and argumentation for this structure is given in this document.
When you return happy from the lab with your data you would have to do some data manipulations. Without knowing which programs you apply, this will always result in some raw data, spreadsheets, MathCad, MathLab, Origen, etc. files. Dumping all these files on the root together with everything else will not make you or anyone else any good. Thus, subfolders are needed.
Raw data: Make a subfolder for your raw data and then COPY your data to another folder for manipulation – so if your manipulation for unknown reasons crashes – then you did not lose information, just time. Please respect this and keep your untouched raw-data in a subfolder.
Calculations: Name your folders “yyyymmdd” and calculate all you need on your acquired data from that date in the folder. Also make new folders for comparison and data compilations and keep track on where your data comes from.
Chemistry: You will probably make many chemical equations and reactions. All illustrated in some way. Place your chemical drawings in a subfolder- then you can access them very fast.
Drawings and illustrations: Place the drawings you make for your work in a folder.
Images: If you use image analysis, then keep your images in a folder separated from the rest (also in the raw data – remember.)
Lab Journal folder
It is expected that you will make some very cool data during your project. It is normal that one keeps a strict record of the experiments and their results. So, to keep the lab journals clear and easy to sort and find, it will be beneficial to have them in a separate folder.
Biweekly Update folder
This folder must contain your biweekly status and update (see Biweekly reports in Open Science – A how to). Please keep in mind, that the industrial partners will primarily go here for information!
Final Report folder
When you are closing in on the deadlines you will probably need to make a final report or the like. It is a good idea to keep this report separated from all the other writings you have been doing. Mixing it all up will not benefit you. For final reports please see the template Report_writing.docx. but remember; different cultures and different supervisors = different formats. Take what you can use and leave the rest.
The writing processes
Please remember that good lab journals can fast and easily be compiled into a strong biweekly report. The biweekly reports can easily be compiled into your final report. Thus, help yourself and write good lab journals with good experimental procedures. Write good biweekly reports with final (or close to final) graphs, chemistries, and illustrations – then half of your final report is already done and you can focus on your findings, not on names and references for a given equipment or calculation method.